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University of Pennsylvania
  • Position Number: 5171794
  • Location: Philadelphia, PA
  • Position Type: Student Affairs and Services

Academic Advisor and Program Coordinator for the Bachelor of Science in Engineering (BSE) in Artificial Intelligence (AI) - Penn Engineering

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Academic Advisor and Program Coordinator for the Bachelor of Science in Engineering (BSE) in Artificial Intelligence (AI) - Penn Engineering

Job Profile Title
Academic Coordinator

Job Description Summary
Penn Engineering's world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning.

The Academic Advisor and Program Coordinator for the Bachelor of Science in Engineering (BSE) in Artificial Intelligence (AI) plays a pivotal role in launching and sustaining Penn Engineering's new Artificial Intelligence undergraduate degree program. Reporting to the Administrative Director of the Department of Electrical and Systems Engineering (ESE) and closely collaborating with both the Department of Computer and Information Systems (CIS) and the Office of Academic Services (OAS), this role is responsible for the program's day-to-day operations, working closely with the Faculty Director to develop and implement a comprehensive programmatic strategy. The Academic Advisor & Program Coordinator will be the first point of contact for students, building community and fostering a supportive and engaging learning environment that drives student success. The AI Academic Advisor and & Program Coordinator will coordinate the staff and faculty curriculum committees and provide administrative support. Additionally, this role will leverage partners in Penn Engineering like Marketing and Communications, Career Development, and Alumni Relations to foster a strong presence as well as network and career pathways for Penn Engineering's graduating AI specialists.

Job Description

Job Responsibilities

Advising and Student Success
  • Provide high level academic advising and course planning support for AI undergraduate students, incorporating a proactive advising model in either 1-on-1 or group advising sessions.
  • Provide assistance in curriculum and course selection; handle transfers into the programs; monitor student degree audits and certify students for graduation.
  • Work in coordination with the Office of Academic Services (OAS) within SEAS regarding student petitions, LOAs, NSO, Wellness referrals, conduct, and academic probation cases. Maintain knowledge of school policies and the SEAS handbook and any school related specific training.

Administrative Support
  • Provide coordination of the AI Administrative and Curriculum Committees, ensuring communication with members, scheduling meetings, driving agenda items, and recording minutes for distribution
  • Assist the Faculty Director in the development of materials for presentations and meetings requiring updates on AI programmatic and student community updates
  • Provide support to website updates on the AI website

Programming and Community Building
  • Plan and implement programming in coordination with staff and Faculty to foster strong student communities and share relevant information.
  • Develop, plan, and implement student events in collaboration with relevant faculty and staff.
  • Collaborate with various offices such as Marketing and Communications, Career Development, Office of Diversity, Equity and Inclusion, and Alumni Relations to foster a strong presence as well as network and career pathways for Penn Engineering's graduating AI specialists.

Special Projects
  • Provide support to the Department Director and AI Faculty Director on a variety of special projects, initiatives, and strategic planning
  • Represent the Department Director and Faculty Director in committees and meetings as needed


  • Bachelor's Degree and 2 to 3 years of related experience or an equivalent combination of education and experience.
  • Proficient with Google Workspace, MS Office 365, and able to adapt to new tools and technologies.
  • Demonstrated organizational and planning skills to set work priorities under the pressure of deadlines.
  • Demonstrated record of personal and professional initiative, flexibility, and careful judgment.
  • High attention to detail and confidentiality.
  • Excellent oral and written communication skills.
  • Ability to work independently and as a team member.
  • Demonstrated organizational and planning skills to set work priorities under the pressure of deadlines.
  • Demonstrated record of personal and professional initiative, flexibility, and careful judgment.

  • A Master's Degree in higher education, student affairs administration, or a related field is strongly preferred.
  • Demonstrated experience with academic advising and implementing programmatic activities.
  • Familiarity with student records systems such as Banner, Curriculum Manager and DegreeWorks.
  • Familiarity with campus resources to support undergraduate student well-being and enrichment is preferred.
  • Experience using problem-solving skills to identify and document student academic needs patterns; and demonstrated ability to successfully develop strategies and programs to meet those needs.
  • Understanding of academic benchmarking practices..

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Engineering and Applied Science

Pay Range
$20.45 - $32.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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